Handover protocol (předávací protokol)

Be specific, not just “in good order”

State the flat, the date, who took part in the handover and any representation. Describe the condition of each room, the furnishings and any defects found. For every meter reading, note the meter number and unit; for keys and fobs, the number and what they are for. Number the photos so it is clear which item each one belongs to.

To give you an idea: a note saying “floor shows wear” won't help you much when comparing a year later. Something like “living room: scratch approx. 20 cm in front of the balcony door, photo 8” is far more precise. Keep the description of the condition separate from any conclusion about who caused the damage and who will pay for it.

What to do if you disagree about a defect

Record both points of view and photograph the condition. Don't sign something untrue just to wrap up the handover quickly. If you give a repair cost, mark it clearly as an estimate. Establishing that damage occurred, its cause and the amount of compensation may require further evidence.

When the flat is returned, compare the new protocol with the original one and allow for normal wear and tear. The fact that something is no longer as good as new does not mean there is damage to pay for.

Both parties need the same version

The law does not require a handover protocol for a valid handover, but it works well as evidence. Check the attachments, any additions and the signatures, and keep the final version for both parties. If the document is also to include an agreement on paying for damage or settling the security deposit (the law calls it jistota), keep this separate from the description of the condition and make sure you know what you are signing.